If your organization is still manually indexing documents, using rigid templates, or spending hours extracting critical data from inconsistent files, you’re not alone. These challenges are common for many legacy Laserfiche users.
Laserfiche Cloud’s Smart Fields offer a modern solution: AI-powered tools that turn messy, unstructured content into clean, structured data—quickly and accurately. These capabilities are transforming how teams manage documents, and they’re available exclusively in the Cloud.
Smart Fields leverage advanced AI to automatically identify and extract important data from documents using natural language prompts. Instead of building complex templates or rules, users simply:
Upload a document
Select or create a Smart Field template
Let the system intelligently extract values—names, dates, totals, signatures, and more—based on context
The interface is intuitive and accessible, enabling any user—not just system administrators—to define extraction rules and apply metadata to documents within minutes.
This streamlines content classification and lays the groundwork for advanced automation.
Unlike traditional document processing, Smart Fields are built to handle a wide range of content types with impressive flexibility:
Supports both typed and handwritten documents
Recognizes foreign languages and variable terminology
Accurately extracts data from tables, multi-page files, and scanned images
Whether you're dealing with vendor contracts, utility bills, school records, or multilingual forms, Smart Fields adapt—so you don’t have to build new templates for every variation.
For legacy users currently managing templates manually or relying on consistent file structures, this feature represents a significant leap forward in efficiency.
Smart Fields come with prebuilt templates for common document types, including:
Invoices
Contracts
Transcripts
W-2s and tax forms
Meeting minutes
Standardized forms
These templates are easy to deploy and customize, allowing organizations to start seeing results immediately.
One standout use case is Mercer Island School District, which used Smart Fields in Laserfiche Cloud to automate invoice processing. Instead of manually reviewing and indexing each invoice, they now extract payment information, vendor details, and totals automatically—reducing review times and enabling faster approvals.
This type of return on investment is common, particularly for finance, HR, and operations teams who manage high volumes of repetitive documentation.
Once Smart Fields extract data, that information is seamlessly inserted into Laserfiche workflows to automate downstream processes. For example:
Routing invoices to department heads for approval based on vendor or amount
Filing contracts into the correct folder path using extracted client names and dates
Triggering notifications or escalations when certain keywords or values are detected
This tight integration between AI-driven capture and workflow automation turns once-manual tasks into end-to-end digital processes—minimizing delays and errors.
Legacy systems often rely on front-end manual sorting or user intervention to trigger workflows. With Smart Fields, this becomes automatic and precise.
Laserfiche provides a growing library of Smart Field templates that can be downloaded, customized, and deployed immediately—making it easier than ever to transition from manual indexing to intelligent metadata capture.
To learn more about how Smart Fields and Smart Chat are transforming content management, we invite you to:
Explore the latest template packs available to Cloud users
Register for the upcoming Smart Fields & Smart Chat webinar
Schedule a personalized demonstration to see the tools in action
Smart Fields are more than a new feature—they represent a new standard for document intelligence in Laserfiche. For organizations still working with legacy, self-hosted systems, this is an opportunity to eliminate inefficiencies, reduce data entry, and unlock the full value of your content.
Now is the time to explore what’s possible in Laserfiche Cloud.
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