Smart Fields Spotlight: Transforming Unstructured Data into Usable Intelligence

If your organization is still manually indexing documents, using rigid templates, or spending hours extracting critical data from inconsistent files, you’re not alone. These challenges are common for many legacy Laserfiche users.

Laserfiche Cloud’s Smart Fields offer a modern solution: AI-powered tools that turn messy, unstructured content into clean, structured data—quickly and accurately. These capabilities are transforming how teams manage documents, and they’re available exclusively in the Cloud.

How It Works: From Chaos to Clarity with Natural Language

Smart Fields leverage advanced AI to automatically identify and extract important data from documents using natural language prompts. Instead of building complex templates or rules, users simply:

• Upload a document

• Select or create a Smart Field template

• Let the system intelligently extract values—names, dates, totals, signatures, and more—based on context

The interface is intuitive and accessible, enabling any user—not just system administrators—to define extraction rules and apply metadata to documents within minutes.

This streamlines content classification and lays the groundwork for advanced automation.

Document Agnosticism: One Tool, Any Format

Unlike traditional document processing, Smart Fields are built to handle a wide range of content types with impressive flexibility:

• Supports both typed and handwritten documents

• Recognizes foreign languages and variable terminology

• Accurately extracts data from tables, multi-page files, and scanned images

Whether you're dealing with vendor contracts, utility bills, school records, or multilingual forms, Smart Fields adapt—so you don’t have to build new templates for every variation.

For legacy users currently managing templates manually or relying on consistent file structures, this feature represents a significant leap forward in efficiency.

Use Cases and ROI: Real Results Across Industries

Smart Fields come with prebuilt templates for common document types, including:

• Invoices

• Contracts

• Transcripts

• W-2s and tax forms

• Meeting minutes

• Standardized forms

These templates are easy to deploy and customize, allowing organizations to start seeing results immediately.

Real-World Example: Mercer Island School District

One standout use case is Mercer Island School District, which used Smart Fields in Laserfiche Cloud to automate invoice processing. Instead of manually reviewing and indexing each invoice, they now extract payment information, vendor details, and totals automatically—reducing review times and enabling faster approvals.

This type of return on investment is common, particularly for finance, HR, and operations teams who manage high volumes of repetitive documentation.

Workflow Automation: From Metadata to Movement

Once Smart Fields extract data, that information is seamlessly inserted into Laserfiche workflows to automate downstream processes. For example:

• Routing invoices to department heads for approval based on vendor or amount

• Filing contracts into the correct folder path using extracted client names and dates

• Triggering notifications or escalations when certain keywords or values are detected

This tight integration between AI-driven capture and workflow automation turns once-manual tasks into end-to-end digital processes—minimizing delays and errors.

Legacy systems often rely on front-end manual sorting or user intervention to trigger workflows. With Smart Fields, this becomes automatic and precise.

Ready to Get Started? Join the Conversation

Laserfiche provides a growing library of Smart Field templates that can be downloaded, customized, and deployed immediately—making it easier than ever to transition from manual indexing to intelligent metadata capture.

To learn more about how Smart Fields and Smart Chat are transforming content management, we invite you to:

• Explore the latest template packs available to Cloud users

• Register for the upcoming Smart Fields & Smart Chat webinar

• Schedule a personalized demonstration to see the tools in action

Final Thoughts: Let AI Handle the Heavy Lifting

Smart Fields are more than a new feature—they represent a new standard for document intelligence in Laserfiche. For organizations still working with legacy, self-hosted systems, this is an opportunity to eliminate inefficiencies, reduce data entry, and unlock the full value of your content.

Now is the time to explore what’s possible in Laserfiche Cloud.

👉 Let’s talk about upgrading your system. Click here to learn more and schedule a personalized demo.

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