In today’s fast-paced business environment, efficiency, accuracy, and scalability are key drivers of success. Yet, many organizations still rely on manual, paper-based processes that slow operations, introduce errors, and increase costs. The solution? Business Process Automation (BPA)—a strategy that streamlines repetitive tasks, reduces bottlenecks, and improves productivity.
One of the best tools for cloud-based BPA is Laserfiche Cloud, a leading Enterprise Content Management (ECM) and process automation platform. Whether you're automating employee onboarding, invoice approvals, or contract management, Laserfiche Cloud eliminates inefficiencies and keeps your business running smoothly.
Let’s dive into why BPA matters, its key benefits, and how Laserfiche Cloud can help businesses optimize their workflows.
Business Process Automation (BPA) is the use of technology to automate routine business tasks and workflows, reducing the need for manual intervention. This includes:
✅ Document routing – Automatically move files between teams for approvals
✅ Data entry automation – Extract information from forms, invoices, and emails
✅ Task assignments – Assign work based on predefined rules and conditions
✅ Compliance tracking – Ensure regulatory requirements are met with audit trails
By automating these processes, organizations save time, minimize human errors, and improve operational efficiency.
Repetitive tasks—such as data entry, approval requests, and document filing—consume valuable employee time. BPA eliminates these inefficiencies by:
🔹 Automatically routing documents to the right department
🔹 Reducing the need for manual data entry with OCR & AI-driven tools
🔹 Triggering notifications and approvals to keep workflows moving
📌 Example with Laserfiche Cloud: An invoice approval process can be automated, routing invoices to the right managers and triggering payments once approved—eliminating delays caused by manual handling.
Manual processes are prone to errors—incorrect data entry, lost documents, or misplaced approvals can cause costly mistakes. BPA ensures:
🔹 Standardized workflows that reduce inconsistencies
🔹 Automated validation checks to catch errors before they escalate
🔹 Audit trails to track every action for compliance and transparency
📌 Example with Laserfiche Cloud: A human resources team can automate employee onboarding, ensuring that each step—background checks, document collection, and benefits enrollment—is completed accurately and on time.
Managing documents manually—especially in paper-based or scattered digital systems—can lead to lost files, version control issues, and security risks. With BPA and Laserfiche Cloud, organizations benefit from:
🔹 Centralized cloud storage for easy document retrieval
🔹 Version control & access permissions to protect sensitive files
🔹 Automated metadata tagging for faster searchability
📌 Example with Laserfiche Cloud: A legal team can set up automated contract approvals, ensuring all agreements go through the necessary review and are securely stored in the cloud with proper access controls.
Waiting for approvals—whether for expenses, contracts, or IT requests—can slow down operations. BPA speeds up decision-making by:
🔹 Sending automatic approval requests via email or mobile notifications
🔹 Allowing digital signatures to replace paper-based approvals
🔹 Escalating overdue tasks to prevent bottlenecks
📌 Example with Laserfiche Cloud: A purchase order approval workflow can be set up so that when a request is submitted, it’s instantly routed to the right approver, and if no action is taken within a set time, it is automatically escalated to the next level.
Many industries—such as healthcare, finance, and government—must comply with strict regulatory standards. BPA helps organizations meet compliance requirements effortlessly by:
🔹 Automating retention schedules to prevent premature document deletion
🔹 Enforcing security policies with access restrictions and encryption
🔹 Providing detailed audit trails for accountability
📌 Example with Laserfiche Cloud: A medical records management workflow can ensure HIPAA compliance by automatically restricting access to patient records based on roles and permissions while maintaining a full audit log of all access history.
Laserfiche Cloud makes automation accessible, scalable, and user-friendly for businesses of all sizes. Here’s how it enhances BPA:
🔹 Drag-and-drop workflow designer lets users build automation without coding
🔹 Pre-built templates make it easy to automate common processes
🔹 Conditional logic ensures workflows adapt based on business rules
📌 Example: An IT department can set up a helpdesk ticketing system, where user requests automatically trigger tasks, assign IT staff, and update the requester on progress.
🔹 Optical Character Recognition (OCR) extracts text from scanned documents
🔹 AI-powered data capture auto-populates fields to reduce manual entry
🔹 Barcode recognition classifies documents for automated sorting
📌 Example: A finance team can scan and process invoices, with Laserfiche automatically extracting vendor details, invoice amounts, and due dates, then routing them for approval.
🔹 Connects with Microsoft 365, Salesforce, QuickBooks, and more
🔹 APIs & Webhooks allow custom integrations
🔹 Single sign-on (SSO) & role-based permissions for secure access
📌 Example: A sales team using Salesforce can have Laserfiche automatically store contracts, ensuring that all customer agreements are instantly linked to their CRM profiles.
Organizations that embrace Business Process Automation with tools like Laserfiche Cloud gain a competitive edge by reducing inefficiencies, improving accuracy, and enhancing collaboration.
✅ Eliminate bottlenecks and speed up approvals
✅ Reduce manual errors and ensure compliance
✅ Improve customer and employee experiences with automated workflows
💡 Ready to Automate? Start exploring Laserfiche Cloud’s automation capabilities today and transform the way you work!